May 13th, 2008
7:12pm meeting called to order by President Sheron Johnson 24 choir members
present
•
Kirsten made a motion to adopt agenda. Jane seconded it. •
Kathleen and Carolyn adopted minutes as read from 2007 AGM. •
General meeting minutes from Jan 29th accepted as read by Theresa and
Jane. •
Treasurer’s report accepted as read by Cathy & Marian – notable
points included Rent at SBC is increasing to $47.50 per night (up from
$40/night). Ticket sales from spring concert included $833.00 for
Friday at BAG and $375 at SBC on Sat. Approximate balance in
account is currently $6000.00. •
Carolyn passed out proposed budget for 2009, accepted as is by Melinda
& Kirsten. Request made by Kirsten to have the actual
vs proposed expenditures for next year – to see where we might need to
adjust the budget. •
Choir membership decided to keep selling the BCCF raffle (Phil won
$100!) in order to keep membership fees the same- Francine &
Domenica. •
Motion to keep fees the same, @ $60 per term made by Teresa &
Francine •
A choir will be visiting Squamish on July 6th for a concert, and 20
billets will be needed. Billet will include a potluck or BBQ with
the Anglican Church and breakfast must be provided along with a bag
lunch. Donna and Jane will help with organization – see below for
members willing to billet. •
Travel committee created to take a look at the possibility of a trip to
Cuba, potentially for 2009. Committee members include: Veronica,
Jane, Domenica, Cathy, Kirsten, and Collette. Meeting to be
schedule for August before choir starts in September. •
Choir really enjoyed the concert at the BAG. Choir to look
into alternative venues for concerts (other than SBC). Options
might include, Lions Bay, Adventure Centre, Britannia Mine, Railway
Roundhouse etc... •
One budget item of concern was that alcohol sales at BAG concert only
broke even due to expensive rentals of tables and glassware. In
the future, do we rent less glasses and wash them, use plastic, or
search for other alternatives. •
Election of new officers included in executive: o
President: Sheron Johnson o
Secretary Melinda Hainsworth o
Treasurer Caroline Campbell o
Social Chair Theresa Hoogenboom o
Librarian Sue Purdie o
Sunshine Marian Mills •
Appointments for other responsibilities or committees o
BCCF Liaison Cathy Vantassel o
Webmaster Roy Shephard o
Roster Rory Odenbach o
Fundraising Phil Harness & Domenica Tedaldi •
Veronica’s director report will be placed on the website for perusal,
but a few points of note for upcoming changes included: planning
repertoire ahead; more executive meetings; workshops 2 times per year;
choir trips; creation of form including expectations/policies and a
contract; re-evaluate uniforms; reinstatement as a non-profit society;
more social events; reinstating an assistant director. Also
thanks to all members who helped take on extra roles and
responsibilities. •
Adjournment at 8:34 p.m., motion by Melinda.
Choir members
that stepped up for billets included: Caroline
1 Sheron
2 Jane
@ least 2, possibly 4 Veronica
2 Bob and
Kenny 3-4 Kirsten
2?? Harpa
2?? Murray/Sue
??